Office Manager
This is not a typical Office Manager role. It is a unique role where you have a broad range of tasks and can take on the things that are needed to let our employees and organization grow and perform at its best. Every working day will be different where you can make impact!
Full-time · Delft
Mapiq offers a next-generation Workplace Management Platform that unifies all your workplace data in one place, leverages AI to generate actionable insights and gives you all the tools to continuously improve the employee experience based on data.
Our office plays an important role in the Mapiq culture. We believe this is where we connect, collaborate, and create the best ideas!
We don’t offer a typical office manager role. Together with our workplace experience specialist, you will be the heartbeat of our office, ensuring a great work experience for every employee. And that’s not all! You will also dive into people and financial operations, like running our monthly payroll process with our external payroll provider, processing our incoming invoices, and getting them approved and ready to be paid. Plus, you will support the People & Culture Director from recruitment to employee engagement, helping us build and create a happy Mapiq team.
Your most important responsibilities will be:
Workplace management
With our workplace experience specialist, you will ensure the Mapiq workplace lives and breathes the energetic Mapiq culture. You can think of organizing and hosting all Mapiq events and after-work drinks till managing our office contracts.
People operations
You will perform people operations tasks and associated administration. You will provide our mutations to the payroll provider monthly and handle all cases related to visa, IND, 30% ruling, and UWV processes. In addition, you will support the People & Culture Director with recruitment-related activities and calendar management.
Financial operations
You will support our financial administrator with managing all incoming and outgoing invoices, processing bank transactions and accounts receivable.
Workplace Experience Specialist
Financial Administrator
People & Culture Director
Executive Assistant
We’re seeking someone with minimal 3 years of proven experience in office management, administrative support, or a similar role within a start-up or scale-up environment.
To be successful in this role, we are looking for someone who has high energy, will be making impact on our internal events, attends them, and will be the last to leave. You are easily connected with other people, and on the other hand can focus on the administration tasks and understand the sensitivity of working with financial and HR data.
Next to that:
You feel comfortable in an environment where you would be taking on a broad set of tasks.
You are able to present yourself in a professional manner with excellent communication skills in both English and Dutch.
You are tech-savvy and easily work with office related systems.
You have a degree in business administration, hospitality or HR.
Experience in organizing employee events and inspiring us with new ideas would be great.
We are working in an industry that is going sky high, and we wouldn’t be able to keep up without the talented people we have at Mapiq. We always strive to hire people that bring their own ideas, background and culture to help us raise the bar.
We believe that magic happens when we work together as the total Mapiq team. This is why we have Thunder Thursday as our purposeful attendance office day.
We think work is about reaching goals and developing yourself professionally and personally. We care about your well-being and offer free mental health support.
We have 50+ employees who have built a strong community of board game enthusiasts, sports fanatics, coffee lovers, and more! Be yourself and have fun!
Competitive pay: to us, that means that we pay you what seems fair to us, based on your current experience and skills. We’ll discuss salary with you during our first interaction to ensure you know what to expect.
Please let us know if you think specific tools or devices should be part of your job offer. We will also provide you with €300 reimbursement to improve your home office, so you'll always be comfortable!
And of course, we provide a pension plan, 25 vacation days, and travel reimbursement.
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We will review your application and invite you for a call with our people & Culture team, if we think there could be a match. After this, you can expect three rounds: two virtually and one at the office. A case assessment might be part of the interview process. You will also meet your future team lead, Annegreet.